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THE
INDUSTRY'S BEST FINANCIAL AID SOLUTION
Frustrated by the tedious allocation of financial aid at the point-of-sale?
Overwhelmed by agency reporting requirements and reconciling student
accounts? You should consider Booklog's fully integrated Financial
Aid Module. Here are some highlights of this time-saving new feature:
SET-UP AS EASY AS 1-2-3…
Step One: Enter the Granting Agencies which
provide financial aid and grants to your students.
Step Two: Add all of the grants available
for each agency along with their respective parameters. These parameters,
which include taxability, restrictions, eligibility dates, signature
receipt requirements and priority, will be automatically enforced
at the POS.
Step Three: In the Financial Aid Grants
Tab of each student record, apply the appropriate grants and grant
amounts. This step can also be done automatically for all of your
students via a single import from an ASCII file provided by your financial
aid department. There is an additional fee for this process. Please
contact your sales representative or Booklog Technical Support for
more information.
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FULLY AUTOMATED AT THE CASH REGISTER…
When setup is completed, you are ready to begin applying grants at the cash register. Simply scan the student ID or enter the student's last name and Booklog does the rest! If the student is eligible for financial aid in this term, the following window will pop up:
If the student is using financial aid for this sale, click the 'Use FA' button and the available funds will be shown in the bottom left hand side of the Cash Register screen.
Scan the items for this sale, click Process, and complete the sale as you would for any other cash register transaction. It's that easy!
If a student has multiple grants, Booklog will automatically apply funds from each grant according to the priorities and restrictions that were entered during the grant set-up process. And if the student's grants don't cover everything in the sale, the Split Tender feature will allow additional payment types to complete the transaction.
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COMPREHENSIVE REPORTING…
Booklog has a number of reports you can use to summarize student financial aid purchases. Additionally, we can write an export program that will report daily financial aid sales in an ASCII format for transmission to your Financial Aid Department. This process is usually done in tandem with the automated import of student data and is included in that custom programming fee. The financial aid reports include the following and may be run with or without transaction detail.
- Financial Aid by Grant Report - allows you to report on transactions per grant. This report is a list of all of the students and their totals.
- Financial Aid by Student Report- allows you to report on all grants used on a per student basis. This report shows transactions per student, per grant.
- Financial Aid Reconciliation Report - shows you the status of each student's account, per grant. The report can show all students, or it can be run by exception, showing only those student's whose accounts are not completely paid.
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EASY ACCOUNT RECONCILIATION
After you have submitted reports and the Granting Agency has sent payment, you can reconcile the student's accounts, per agency to clear your books and prepare for the next term. Booklog's flexible reconciliation feature allows you to reconcile by 'Pay All' or by individual student.
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FLEXIBLE END-OF-TERM MAINTENANCE
At the end of each term you have the option of purging all or just some of your old data. If you decide not to purge data, grants whose date range has passed will not appear on the cash register or on the student financial aid tab pull down menus.
This end-of-term maintenance is accomplished with the following parameter screen:
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